How to Quote Embroidery from Live SanMar and S&S Activewear Pricing

A quote is only as good as the blank cost behind it. If you price shirts from a supplier list you saved months ago, every quote carries a guess. This guide shows a simple way to build embroidery quotes from current wholesaler pricing so your margin holds.

Why old blank prices hurt your margin

Wholesalers change prices, colors and styles over time. When blank costs go up and your sheet does not, the difference comes straight out of your profit. When you catch it after the customer approves, you either eat the cost or have an awkward call.

A five-step way to quote from current pricing

1. Pick the blank while you quote. Look up the exact style, color and sizes at the moment you build the price, not from memory.
2. Compare SanMar and S&S. Many brands and similar garments are carried by both. Checking both can show a better cost on a volume order.
3. Apply one markup rule. Use the same garment markup on every quote so prices stay consistent between staff.
4. Add decoration separately. Price stitches, locations and any digitizing as their own lines so the customer sees what they are paying for.
5. Save the quote as a record. Keep the garment details with the quote so a reorder starts from the same data.

How EMBquote handles it

EMBquote browses the live SanMar and S&S Activewear catalogs inside the quote wizard, so blank styles, colors, sizes and current pricing come from the supplier instead of a stale tab. Your markup and minimums are applied the same way each time, and the estimate can be pushed to QuickBooks Online.

If the customer brings their own garments, the wizard has a customer-supplied-garment path that skips the catalog markup step and quotes decoration plus your handling rate.

EMBquote was made by the creator who built it while running an active embroidery shop. Pro is $149/month, locked in for life while your subscription stays active, with a 14-day trial (card required). Questions: hello@embquote.com.

FAQ

Does EMBquote connect to SanMar and S&S Activewear?

Yes. It browses both live catalogs inside the quote wizard, including styles, colors, sizes and current pricing.

Can I quote customer-supplied garments?

Yes. The wizard has a customer-supplied-garment path that quotes decoration plus your handling rate.

How much does EMBquote cost?

$149/month, locked in for life while the subscription stays active, after a 14-day trial with a card required.