Embroidery quote software built by an embroidery shop owner
EMBquote is quoting and shop-management software for embroidery shops. Pick the garment from live wholesaler catalogs, price the decoration by stitch count, and sync a clean estimate to QuickBooks Online. It was built inside East Coast Embroidery, a working Rhode Island shop.
What EMBquote does
A guided wizard walks the counter through a quote: customer, decoration type (embroidery, screen print, transfers, or contract decoration on customer-supplied garments), garment and colors, sizes, then decoration details. The result is an editable cart with line and order discounts, live stock badges, and a full revision history.
Quote by stitch count, with every location priced
Embroidery prices on stitch counts, run-time and hooping per position. In EMBquote each decoration location is its own wizard line, so a sleeve or back gets its own stitch count and per-position hooping fee instead of being quoted as a free add-on. Not sure of the count yet? Estimate it with the free embroidery calculator, or read how to price an embroidery job.
Live SanMar and S&S Activewear catalogs
Browse the live catalogs inside the wizard (8,377+ products), filter to in-stock, and see current blank pricing, so you are not quoting from last quarter's price sheet. Buying elsewhere? Paste a cart screenshot and EMBquote's OCR builds the lines as an “Other Wholesaler” entry.
QuickBooks Online sync you control (hold-and-review)
Edits stay in EMBquote until you save. On save, the old QuickBooks estimate is voided and a clean one is created, so your books are not filled with half-finished quotes. You can send the invoice by email with a QuickBooks Payments pay link.
Production dashboard and customer storefront
A configurable stage workflow, a “My Queue” view for each embroiderer, eight pre-written customer email templates, and file storage per job. A customer storefront on your own domain sends orders in as quotes for your review (Pro).
Who built it
EMBquote comes from inside a working shop: East Coast Embroidery, Rhode Island.
How it compares to spreadsheets and print-first tools
- Versus a spreadsheet: pricing rules, live catalogs and decoration logic live in one place instead of in one person's head.
- Versus print-first tools: see the Printavo alternative guide.
- Also quoting screen print? See screen print quote software.
Get started with EMBquote
Quote embroidery by stitch count and sync a clean estimate to QuickBooks Online.
Start free trial14-day free trial (credit card required up front), then $149/month early-bird ($299/month regular).
See pricingEmbroidery quote software FAQ
What is embroidery quote software?
Embroidery quote software helps a shop build customer quotes: choose the garment, price the decoration by stitch count and location, and produce a clean estimate. EMBquote also syncs the estimate to QuickBooks Online and runs the production dashboard.
How does EMBquote price an embroidery quote?
Embroidery prices on stitch counts, run-time and hooping per position, plus method upcharges and quantity tiers. In EMBquote each decoration location is its own wizard line, so a sleeve or back gets its own stitch count and hooping fee instead of being quoted as a free add-on.
Does it connect to SanMar and S&S Activewear?
Yes. EMBquote browses the live SanMar and S&S Activewear catalogs inside the quote wizard, so blank styles, colors, sizes and current pricing come from the catalog instead of a price sheet. For other wholesalers, paste a cart and it is added as an “Other Wholesaler” entry.
Can it stop me from quoting out-of-stock garments?
EMBquote shows live stock badges and has an in-stock filter in the catalog, so you see availability before you commit a style to the customer.
How does the QuickBooks sync work?
Edits stay in EMBquote until you save. On save, the old QuickBooks estimate is voided and a clean one is created, so your books are not filled with half-finished quotes. You approve what reaches QuickBooks.
Can I move off spreadsheets?
Yes. EMBquote replaces the spreadsheet with a guided wizard that holds your pricing rules, live garment catalogs and decoration logic in one place, so a quote is a guided process instead of a fragile formula one person maintains.
Does it handle screen print and transfers too?
The quote wizard also handles screen print, transfers, and contract decoration on customer-supplied garments. EMBquote is embroidery-first. See screen print quote software.
Who built EMBquote?
EMBquote was built inside East Coast Embroidery, a working Rhode Island shop, so it models stitch-count pricing, hooping and QuickBooks sync the way the trade works.
How much does it cost?
See the EMBquote pricing page. Pro includes a 14-day free trial (credit card required up front). When it ends, your subscription begins at $149/month early-bird ($299/month regular).